Managing Journal Changes

In this guide you will find out how to manage journal changes that you have been notified about either directly from the publisher or through the SciFree Community Zone.

About journal changes

Changes can happen to journals during an agreement period such as changing publishing model, moving publishers or being discontinued. Publishers share information in different ways regarding changes such as providing a website with this information whilst others may provide a new list.

When SciFree find out about Journal Changes such as name changes, discontinued titles or journals that have moved publishers/imprint we share this information in the Community Zone. We do not include additions as these can differ between universities and consortia agreements.

When finding out about journal changes it is important to update the information in your JST. In this guide you will find out the ways in which you can do this.

Types of journal changes included in SciFree Journal Changes

Journal Change	About
Journal Name	Name of the journal has changed
ISSN/EISSN Change	The ISSN and/or the EISSN has changed
URL	The Journal URL has changed
Publisher/imprint	The Journal has moved publishers or imprint
Publishing model change	The journal has changed publishing model e.g. Hybrid to Open
Ceased Publication	The journal has ceased publication
Merged	The journal has merged into another journal title
Not accepting submissions	The journal is not accepting submissions

Step-By-Step

There are three ways to update lists depending on how information is shared and your workflow.

Option A: Update journal spreadsheet and re-upload within agreement

Option B: Manually making changes within agreement on JST

Option C: Upload new list from publisher into agreement

Update journal spreadsheet and re-upload

1. Start at either the community post OR the publisher information
   1. Community Post - Read post, go to list of changes and then publisher tab
      1. 
   2. Direct from publisher - Start from webpage, list or other place with journal changes
2. Go to your repository and locate the spreadsheet you need to edit
3. Copy the ISSN/EISSN and search within the spreadsheet for that publisher. If you cannot locate by ISSN/EISSN try by title.
   
   1. Note: If you are not able to locate it, it might be that this journal was not in your list
4. You will then need to make the changes to the journal list based on what the changes are
5. Once you have made the changes download the list (if not already saved to your computer)
6. Go to your Agreements and click on the Agreement where you need to upload the new list
7. Click on Choose File to Upload then select the Journal Spreadsheet to upload
   
8. Now click on Save Changes
   
9. This will now update straight away within your search page

Manually making changes within agreement on JST

Note: When manually making changes we recommend that yo add a note

1. Community Post - Read, go to list of changes and then publisher tab
2. Direct from publisher - Start from webpage, list or other place with journal changes
3. Go to the Agreements page either from the Dashboard or the sidebar
4. Click on the Agreement you would like to change individual journals
5. Go to the Uploaded Journals list, under the form.
   
6. Locate the journal you want to edit and click on it.
7. This will now bring up a form, here you can edit the following
   1. Journal Title
   2. Payment Option
   3. License Options
   4. Publishing model
   5. ISSN-E
   6. ISSN-P
   7. Subject Areas
   8. Journal URL
      
8. Once you have made your changes, click Save. These will then be updated automatically into your public search
   

Upload new list from publisher into agreement

Note: When getting a list from a publisher it is important to check the spreadsheet before importing. This is to ensure that it contains all the fields required. See here for information regarding the import.

1. Go to the Agreements page either from the Dashboard or the sidebar
2. Click on the Agreement you want to upload a new list for
3. Scroll down and click on Choose file to upload and locate the list you want to upload
   
   
4. Click on Save Changes
   
5. The list of uploaded journals will now appear for you underneath the uploaded journals. The changes will also be reflected straight away within the tool.
   
6. Note: If it is missing essential data within the import error messages will appear to inform you these need to be fixed